Privacy Policy

1. Overview

Hail Mary Studios is part of The Hail Mary Network. The app is designed to support media submissions, Academy interest, marketplace concepts, sponsor interest, service/applicant interest, partner communication, and mission-related updates.

This Privacy Policy explains what information may be collected, how it may be used, how it may be stored, and how users may contact us about privacy questions.

By using the app or submitting information through a form, you agree to the collection and use of information as described in this Privacy Policy.

2. Information We May Collect

The app may collect information that users voluntarily submit through forms, uploads, links, or interest requests.

This may include:

• Name
• Email address
• Phone number, if provided
• Organization name, if provided
• General location, if provided
• Role or category of interest
• Sponsor tier interest
• Academy track interest
• Service/application category
• Product concept information
• Media submission information
• Submitted links to media, images, documents, resumes, portfolios, or product concepts
• Messages or notes submitted by the user

The app may also collect technical information necessary for app operation, security, and troubleshooting, such as:

• Device or browser type
• Approximate usage data
• Error logs
• Date and time of submission
• Basic analytics or diagnostic information

3. How We Use Information

Information may be used to:

• Review submitted media, product concepts, applications, or interest forms
• Respond to user inquiries
• Contact users about submitted information
• Review potential partnerships, sponsorships, services, or Academy interest
• Manage admin review workflows
• Send internal notification emails to info@hailmarynetwork.com
• Improve app functionality and user experience
• Maintain safety, privacy, moderation, and content review standards
• Prevent misuse, spam, or unauthorized activity

We do not promise acceptance, approval, employment, partnership, sponsorship, placement, publication, or compensation based on a submission.

4. Media, Product, and Creative Submissions

Users may submit links related to music, podcasts, videos, documentaries, product concepts, digital artwork, images, PDFs, resumes, portfolios, or other materials.

By submitting a link or content description, the user represents that they have the right to submit that material for review.

Submissions are reviewed before public use. Submission does not guarantee publication, approval, partnership, payment, listing, or use by The Hail Mary Network.

The Hail Mary Network may reject, hide, delete, or request clarification regarding submitted content.

5. Sensitive Information

Users should not submit private, medical, legal, counseling, financial, identity, or highly sensitive personal information through public-facing forms unless specifically requested through an approved secure process.

The app is not intended to collect emergency reports or urgent safety requests.

If someone is in immediate danger or experiencing an emergency, they should contact local emergency services or appropriate crisis support resources.

6. Participant Privacy and Anonymized Updates

Sponsor updates, journey updates, media stories, or participant-related information should remain anonymized unless explicit written permission and proper safeguards are in place.

The app should not publicly display private, identifying, medical, legal, counseling, or sensitive participant information.

Sponsors do not receive direct access to participants through the app. Sponsorship does not allow sponsor control over any participant's journey.

7. AI-Generated or AI-Assisted Content

The app may allow users to submit links to AI-generated or AI-assisted music, writing, images, media, or creative content.

AI-assisted content must be reviewed for ownership, licensing, consent, privacy, and appropriateness before public use.

AI-generated content should not be used to misrepresent real people, exploit vulnerable individuals, or disclose private information.

Submission of AI-assisted content does not guarantee approval or publication.

8. Service and Applicant Submissions

The Services section may collect interest from applicants, providers, advisors, volunteers, contractors, or partner organizations.

Information submitted through the Services section may include qualifications, resume links, portfolio links, expected pay range, experience, certifications, or service category interest.

Submitting information does not guarantee employment, contract work, placement, acceptance, partnership, payment, or future contact.

Private applicant information should remain visible only to admin review and should not be displayed publicly.

9. Sponsor and Partnership Submissions

The Sponsor and Connect sections may collect sponsor interest, partner interest, organization details, preferred communication method, and message content.

Submitting a sponsor or partner interest form does not create a contract, formal sponsorship agreement, tax-deductibility guarantee, direct participant access, or guaranteed outcome.

All sponsorships, partnerships, and future agreements must be reviewed and confirmed through appropriate written processes.

10. How Information Is Shared

Information may be shared internally with authorized Hail Mary Network administrators or approved team members for review and response.

Information may also be processed through third-party service providers that support app hosting, database storage, email notification, analytics, security, or form handling.

We do not sell user personal information to advertisers.

We do not publicly share private submissions without review and approval.

We may disclose information if required by law, legal process, safety concerns, or to protect rights, security, or users.

11. Third-Party Links

The app may include links to external websites, media platforms, podcasts, videos, documents, images, payment processors, or partner resources.

The Hail Mary Network is not responsible for the privacy practices, content, or security of third-party websites or platforms.

Users should review the privacy policies of any third-party sites they visit.

12. Data Storage and Security

Submitted information may be stored in the app database, email notification systems, admin review tools, hosting systems, or related operational systems.

Reasonable safeguards should be used to protect submitted information. However, no internet-based system can guarantee absolute security.

Users should avoid submitting highly sensitive information through general forms.

13. Data Retention

We retain ordinary operational data only as needed to complete an active purpose, and no longer than 30 days after a confirmed account deletion request. If an external provider still has deletion work pending, we retain only the minimal encrypted recovery material and write fence needed to complete that request; we do not report it as complete first.

Required completed-transaction, tax, accounting, chargeback, and dispute records may be retained for 7 years. Unnecessary personal identifiers are removed or minimized where feasible.

Limited security, fraud, abuse-prevention, and access-protection records may be retained for 12 months. A minimal, non-sensitive deletion audit containing only request status and timestamps may also be retained for 12 months.

A documented legal hold overrides these deletion timelines only for data covered by the hold. We retain only what is necessary until that hold is released.

14. Account Deletion

When secure self-service deletion is enabled, you can begin a request on the public Delete Account page or, when signed in, through Profile / Account → Settings → Privacy and Account → Delete Account.

Request deletion at hail-mary-studios.replit.app/delete-account or, when signed in, through Profile / Account → Settings → Privacy and Account → Delete Account. Verified ownership, recent authentication when required, and typing DELETE for an explicit final confirmation are required before an account can be deleted. Eligible deletion removes or anonymizes account authentication identity and profile/contact information; saved items and My Journey progress; applications and connection requests; Market and Services submissions; uploaded images, files, and media; preferences and language settings; notification tokens; user-created content; and analytics identifiers reasonably associated with the account. Active sessions are revoked and further writes are blocked when a request is accepted. If an external provider still needs to complete erasure, the request remains pending and is not reported as complete.

15. Adults-Only Audience

Hail Mary Studios is intended for adults aged 18 and older. People under 18 should not create accounts or submit personal information through the app.

References to youth or teen programs describe programs that adults may ask about; they do not invite minors to create accounts or use the app independently.

Adults asking about these programs should not include a minor's personal or sensitive information in general forms.

If you believe a person under 18 has submitted personal information, contact us using the privacy contact below so we can review the request and take appropriate action.

16. User Choices

Users may contact us to:

• Ask what information they submitted
• Request correction of submitted information
• Request deletion of submitted information
• Ask privacy questions
• Withdraw interest from communications where applicable

Contact: info@hailmarynetwork.com

17. Changes to This Policy

This Privacy Policy may be updated as the app, services, legal structure, features, or data practices evolve.

Updates will be posted on the Privacy Policy page with a revised effective date.